Time off: requests and balances
Ask for time off against a leave type, see your projected balance and the rule check before you send.
Open Time off to see your balances, ask for time off and follow your requests. Each request is for one leave type (for example Vacation, Sick leave or Unpaid leave), set up by people who manage members.
Asking for time off
- 1Pick the leave type and the first and last day.
- 2For a single day, choose a full day, a morning, an afternoon or a number of hours, if the type allows it.
- 3Add a reason, an attachment or a cover person when the type asks for them.
- 4Read the check under the form, then press Send request. Types that need no approval are booked straight away.
The check counts working days: days you do not work (from your own working hours) and workspace holidays count as 0. It also says what your balance will be after the request, and why it cannot be sent if a rule stops it.
| Rule | What it means |
|---|---|
| Notice | The type asks for some days' notice. A short-notice request can still be sent when the type needs approval; your approver decides. |
| Blackout | Nobody (or your team) can book time off on those days. |
| Balance | The request would take your balance below what the type allows. |
| Overlap | You already have time off on some of those days. |
| Shortest and longest | The type sets the fewest and the most working days one request can hold. |
Balances
A balance is what you have accrued this leave year, plus what carried over and any opening balance or grant, minus approved and waiting time off. Monthly types add a share on the 1st of each month; yearly types add it all on the first day of the leave year. Unused days carry into the next year up to the type's limit.
Changing or withdrawing
A request that is still waiting can be changed. Anything coming up can be withdrawn. If your approver suggests other dates, press Use these dates to change your request.
Everyone in the workspace can see that you are away and when. Your reason, attachment and the approver's note are seen only by you and the people who approve your time off. Sick leave, and any type marked sensitive, shows as Away to everyone else.