One AI across all your tools.
Hoot reads everything in your workspace - boards, meetings, notes and files, calendar, budget, workload, goals and risks, CRM and Grids. Ask it anything about the work and it answers as you, with the sources attached. Then it draws the chart, tells you where things stand, keeps you posted, and does the next thing when you say so.
- What is late on Beckett Street?
- What did we decide on Tuesday?
- Who is free on Thursday afternoon?
- Are we over budget?
- Draw deals by stage as a funnel
On every plan, inside a monthly AI allowance. Drawing and redrawing charts is free.
An example conversation. Someone asks Hoot what is late on the Beckett Street project and who could pick it up. Hoot answers that three tasks are past their date, names them with their owners, says Sam has Thursday afternoon free, links the board, the timeline and the calendar it read, and draws open tasks by owner. A follow-up asks it to move the copy review to Sam, and Hoot reports the move.
A diagram: Hoot in the middle, with lines running in from every tool it reads - boards, meetings, notes, files, calendar, budget, workload, goals and risks, CRM, Grids, time entries and the screen you are on.
Every tool. One place to ask.
Hoot's tools read the same rows your tabs do, so there is nothing to connect, export or paste in. Ask about a project, a meeting, a person, a number or a file, and it answers from what is already there - and shows you where each claim came from.
Boards and tasks
Cards, checklists and milestones - who owns what, what is due, what is blocked.
Meetings
Summaries, decisions and open action items, and the transcript when you ask for it.
Files and documents
PDF, Word, text, markdown and CSV - the content, not just the title.
Notes
The briefs, specs and write-ups on a project's Notes tab, in full.
Budget and expenses
The plan, the spend against it, and where the two are drifting apart.
Calendar and availability
What is booked, and when people are actually free, leave included.
Workload
Who is carrying the most open work, and who has room.
Goals and risks
Objectives with their progress, and the RAID register.
CRM
Deals by stage and value, and the contacts behind them.
Grids
The workspace's spreadsheets - each cell, its formula and what it works out to.
Time entries
Hours logged, by person, project and week.
The screen you are on
"This board", "this tab", "these" - Hoot reads what you are looking at.
From a sentence to a picture.
Say what you want to see. Hoot picks the chart that answers the question, draws it from your live rows, and from there every change is a click - switch the type, group it differently, filter it, set the window - without asking the model again, so without spending anything. Ask for several charts in one image and you get a graphic or an infographic: charts, big numbers, headings and takeaways laid out as one page you can reopen and edit.
Someone asks Hoot to draw deals by stage as a funnel. Hoot draws a funnel from the CRM - lead, qualified, proposal, won - with the type, grouping and window controls under it, and offers to send it on.
An infographic Hoot composed for the Beckett Street project: a heading, three big numbers drawn from live data, a small trend chart, and a list of takeaways, laid out as one column.
39 ways to see it, in 7 categories.
Ask in plain words and Hoot picks one. Open the chooser and every one of these is a click away - the same data, redrawn instantly. A type the current data cannot draw truthfully is offered disabled, with the reason.
- Comparison8
- Trend9
- Composition5
- Distribution5
- Relationship3
- Project6
- Tables3
Gantt
What is the schedule for this project, and what is running late?
Burndown
Is this project on track to finish its remaining work?
Funnel
Where are deals dropping out of our pipeline?
Workload
Who is carrying the most open work right now?
Pareto
Which task types are behind most of our overdue work?
Heatmap
Which people are busiest in which weeks?
Waterfall
What moved our budget from the opening figure to today's?
Dependency graph
What is blocking this project's critical work?
Where things stand. Where they are heading.
Ask where a project stands and Hoot reads its board, its milestones, its budget and its last meeting before it answers. Ask about a person and it reads their open work and their calendar. Ask about a run of meetings and it compares them: what was decided twice, what was promised and never became work.
- Late, blocked and unowned work, with the owner and the date beside each
- What a meeting decided, and which of its action items are still not on the board
- Who is carrying the most, who has room, and who is free on Thursday
- Budget spent against the plan, and where it is running hot
Ask for the trend to continue and Hoot projects it a few periods forward. The projection is arithmetic over the rows it just read, drawn dashed in its own series, and labelled a projection rather than a measurement - so a guess never wears the same line as a count.
Two cards. A status brief for the Beckett Street project: behind, with four late tasks, the fit-out milestone two weeks late, Riley carrying the most open work, and Tuesday's review having moved the launch a week. Under it, a chart of tasks completed per week with a dashed projection continuing the line for four more weeks, captioned as a projection rather than a measurement.
Hoot's launcher button with the bubbles it shows one at a time: a design review starting in ten minutes with a Join button, Beckett Street having four tasks past their deadline with a Remind button, a project having spent 82 percent of its budget with an Open budget button, and Autopilot waiting on a decision with an Open button.
It speaks first. Sometimes.
A small bubble above Hoot's button says one thing when there is something worth one sentence: a meeting about to start, work that has gone late, a budget running hot, a decision waiting on you, a mention you have not read. One at a time, quiet at night, and every one ends in something you can press.
- Set your own reminders in a sentence - "remind me Thursday to chase the copy review" - and Hoot fires them
- Nudge a colleague, a whole project or a group about late work: Hoot writes the message, you press send
- Type /hoot in any chat conversation and it answers there, with the channel's project as context, for everyone in the thread
- Or ask for the round-up whenever you want it: what was decided, what is overdue, what is on this week
Say the next thing. It does it.
The same Hoot that found the problem can fix it - as you, never beyond what you may do yourself, and it tells you exactly what it changed.
- Creates, edits and reschedules tasks, adds checklist items and comments, and moves overdue work to sensible dates
- Books and edits meetings, invites people, and checks who is free first
- Writes a note or a document on a project, builds a data table from the project's own rows, and adds a Gantt, calendar or capacity view to its tabs
- Drafts a new project and hands you the creation card with the fields filled in - you press the button
Most of that happens the moment you ask, and Hoot reports it in the past tense. Anything that reaches other people - a message sent as you, a nudge to a colleague, a change to who is on a project, a deletion - arrives as a card. You press it, and the press re-checks your permission at that moment, not from the conversation.
Two cards. A receipt of what Hoot just did: created three tasks, booked a check-in, wrote a note and added a Gantt tab. And a card waiting to be pressed: a message to the launch channel, sent as you, with Send and Not now buttons.
A diagram: you and Hoot joined to one lock - one set of permissions, shared.
Hoot answers as you.
- Every question re-checks your own permissions before a row is read.
- A private project you are not on is not in the answer, the chart or the trend line.
- There is no admin override and no separate AI account with wider eyes.
A chart goes where people are looking.
Every chart carries its destinations. One menu, and it lands in the conversation, on the card, in the file library, on the project's front page or in a Grid. Live where it should move - re-read for every viewer inside that viewer's own permissions - and frozen as a snapshot where it should not, so what went into the deck stays what went into the deck.
Send it to chat
As a picture everyone sees alike, or as a live card that re-runs for each reader.
Attach it to a task
The evidence sits on the card it is about.
Attach it to a meeting
Filed beside that meeting's write-up.
Save it to Files
It joins the project's library under its own title.
Pin it to the Overview
On the project's front page, live, inside each viewer's own permissions.
Insert it into a Grid
Rows plus a chart, and the Grid takes it from there.
Save it as a table
The rows land on the Tables tab - a copy taken at that moment.
Download it
PNG or SVG for a deck, PDF for the record, CSV for the rows.
A diagram: a chart in the middle, with lines running out to every place it can go - chat, a task, a meeting, Files, the Overview, a Grid, a table, and a download.
AI included and capped. No surprise bills.
Every plan, Free included, carries its own monthly AI allowance. Turning your sentence into an answer or a chart spends it; drawing, redrawing, switching and filtering never do, so the allowance goes on thinking, not on looking.
- Admins see usage by feature and by person, and can cap either
- When the allowance runs out, Hoot says so and keeps answering from your workspace data without the model until it resets - nothing is billed behind your back
- Private AI workspaces point Hoot at their own endpoint: unmetered, uncapped, and your data goes only where you said
What people ask first.
Short answers. The long ones are in the help centre, beside the rest of the product.
Can Hoot see a project I am not on?
Does redrawing a chart cost anything?
Is a projection a prediction?
Does Hoot act without asking?
Where does Hoot live?
Point it at your own work.
Create a workspace, put real work in it, and ask the question you would ask a project manager. Sources attached.