Hold the meeting. The project updates itself.
A call inside Noots, a bot in Zoom, Meet or Teams, or the extension with nothing in the room - every route ends in one read of the transcript. That read puts the work on the board with owners and dates, moves the timeline, files the notes, logs the decisions and sets the reminders. Nobody retypes a word.
- Key point
Pricing waits on the design review
- Action
Maya takes the onboarding migration, by Friday
- Task
QA pass on checkout - Sam, Tuesday
A draft of a call still in progress. The meeting itself is written from the full recording afterwards.
What one meeting changes on a project.
The transcript is read once. Every meaningful thing said gets a kind, a quote, a speaker and an owner, and is routed to exactly one place - and what the room decided about existing work is proposed against the cards that are already there.
- 04:12Mayatask
I'll take the onboarding migration - done by Friday.
- 09:40Danadate
Then the beta moves to the 28th.
- 17:05Theodecision
Pricing is held until design signs off.
- 21:30Samreminder
Remind me to send the QA plan on Thursday.
Migrate the onboarding flow
- Export the old flow
- Map the fields
- Run it on staging
A card with an owner from your roster, a date, and the steps as a checklist.
A deadline said out loud becomes a milestone. A moved due date is proposed, then applied.
Linked back to the minute it came from
The write-up lands on the project's Notes tab and is filed as a document beside the work.
An objective the room set becomes a goal on the project; a dated one becomes a milestone.
A number said in the call is one proposed change per cell, in a Grid the run was shown.
- Decision
Pricing held for the design review
- To-do
Send the QA plan · Sam
- Reminder
Thursday 09:00 · Sam
The decision register, a personal to-do for the person who said it, and a reminder that fires when they asked.
Written once
Board cards, personal to-dos, decisions, calendar dates, notes and reminders. Run the analysis again and it reconciles against what is already there instead of writing duplicates.
Owners from your roster
A name in the room is matched against the people actually in your workspace. A name that matches nobody is left as text on the card rather than guessed at.
Proposed, never posted
A figure someone said out loud is a claim, not a ledger entry. Money arrives on the Budget tab as a proposed line, and a Grid cell as one reviewable change, for a person to confirm.
Calls and chat that already live with the work.
Noots has its own voice and video calls, its own meeting rooms and a recorder in the browser. A call starts in a conversation and rides along wherever you go, the in-house bot records it into an ordinary meeting, and the chat around it can move the board too.
A call in any conversation
Start it from a channel or a direct message, then move to a board, your mail or the calendar - the dock comes with you: mute, camera, share your screen, a REC chip while the bot records, and Leave.
Sprint review
45 min · 6 invited · on Launch
Its own address, in every invite
A scheduled meeting with its own room
Book it from the Meetings hub or a project's Calendar tab and it gets a room the moment it is booked. The invite carries the address, the bot is sent at start time, and the write-up lands on the project it was booked against.
Jo done - the legal mailbox is created
Tick 'Create the legal inbox' on the Launch checklist?
Alex /summarize
Chat that updates the board
A channel message that says something is finished gets a card offering to tick the item or move the task. One click, the same permissions as doing it by hand, and nothing moves without it. When a thread matters, summarise it into the project.
- Record straight from the browser on the Recording tab, with the transcript arriving as you speak
- Live notes during a call are a draft that fills in as people talk - opt-in, and never promoted into the record
- The in-house bot writes the same meeting a bot in Zoom or Meet would: transcript, panels, and the project update
- Chat suggestions read channel messages only - never direct messages or group chats - and an admin can switch them off
Three ways in. One write-up.
A Noots call, the bot, or the extension. Whichever you use, the transcript, the panels and the project update are produced by exactly the same code - so the choice is about the room, not about what you get afterwards.
A Noots call
Voice or video, started from any conversation, or booked as a scheduled meeting with a room of its own. The in-house bot records it directly and writes the same meeting a bot in any other room would.
- Nothing to install and no link to paste
- Live notes beside the call, opt-in and off until an admin turns them on
- REC is shown to everyone in the call, and calls carry on when you change page
The Noot bot
Paste a Zoom, Meet or Teams link and it joins as a visible participant, records, and hands the recording to the pipeline. Webex, Slack huddle and GoTo Meeting links are recognised too.
- Joins from a pasted link, from a meeting on your calendar, or from a meeting Autopilot booked
- One bot per meeting - only the inviter's joins, so there is never a second recorder in the room
- Waiting rooms still apply; a host admits it like anyone else
The browser extension
Some rooms go quiet the moment a bot appears in the participant list. The extension records the tab in your browser and transcribes there, and nothing reaches Noots until you have read the transcript and pressed Save.
- Nothing joins the call and nobody is notified
- You review the transcript before any of it is sent
- Chrome, Edge and Brave, installed from a downloaded zip in developer mode
Connect a calendar. The bot turns up by itself.
Every two minutes Noots reads your connected calendars. A meeting with a link that starts in the next five minutes gets the bot - if you said yes - and what the sweep decided about every event is written down.
- 10:00Sprint syncBot joining
- 10:30Budget checkSkipped: your Outlook answer is no
- 11:00Desk timeSkipped: no link
Auto-join
Two switches decide it. Each connected calendar has its own answer, and a person's own answer always wins in both directions. The workspace switch - auto-invite a bot to every meeting - is only the default for a calendar whose owner has never answered, so an admin can never send a recorder into meetings somebody said no to.
- Off until you turn it on - nothing is recorded by default
- A scheduled Noots meeting gets the bot sent to its own room the same way
- Zoom meetings booked elsewhere sync in and can get the bot too
- A meeting with no link is swept and marked, so the question of why the bot did not join has an answer
Noots.ai- Titleboth ways
- Timeboth ways
- Descriptionboth ways
- Locationboth ways
- Attendeesboth ways
- AlexFree
- JoBusy until 14:30 · Outlook
- Ravi22:00 in Chicago · outside hours
- MiaOn approved leave
Calendar sync
Google Calendar, Outlook and Zoom, two-way. Title, time, description, location and attendees travel in both directions; an edit made in the other calendar is adopted rather than mailed straight back; a push from the provider and the two-minute poll keep the copies together. And before any booking is written, the conflict check asks whether the slot is already taken for anyone meant to be in it.
- Your own events by title, everyone else's as busy - two timestamps and nothing more reach the organiser
- Approved leave, and each person's working hours in their own time zone
- One live free/busy ask to the provider at booking time
- Book anyway skips the check, and nothing else
Six panels, one writer.
Every capture route ends in the same function, so every meeting carries the same six panels - and a field added to one of them appears on all of them at once. Underneath sits a transcript that is a sequence of turns, not a wall of text.
- Speaker-labelled turns with timestamps, searchable inside the meeting
- Talk share measured in seconds when the capture is timed and in words when it is not - and the panel tells you which
- Two labels for one colleague are merged, so a rejoin does not split someone's talk share in half
- Where the labels genuinely are not reliable, it renders as prose rather than inventing speakers
- Dana07:12
Can we still hit the 28th?
- Theo07:19
Yes, if scope holds at one page.
- Dana07:26
Then I'll take the migration.
Talk share · measured in seconds
- Dana44%
- Theo31%
- Four others25%
What the meeting was for and where it landed, in plain language.
The substance - what was actually discussed, not a list of headings.
Kept apart from the key points, because a decision is a different fact.
Every commitment, with the person who made it and the date they gave.
Chips you can click. Each one is explained from this meeting's own transcript.
Who spoke and how much - derived from the transcript, never from the invite list.
How the conversation actually went.
Real figures about the call, measured from the transcript Noots already stores. No model reads them, nothing new leaves your workspace, and they cost nothing against your AI allowance. Switch Conversation Stats on at setup or from your workspace's extensions list; it is offered whatever industry you picked.
- The longest unbroken stretch of speech, and who took it
- How many times the floor changed hands, and that count per 5 minutes of call
- Questions asked, over the whole meeting
- Words a minute of speech, measured against time actually spoken rather than the length of the call
These figures are measured from the transcript and can be wrong. They describe a conversation, not a person, and they are not a basis for pay, promotion, performance or any other decision about somebody's job.
A separate answer, read off what the meeting pipeline already wrote down: 4 checks on the record the meeting produced, never on a person in it.
- Next steps were stated
- A decision was recorded
- Every commitment has an owner
- Every commitment has a date
A meeting that produced no commitments has no owner missing and no date missing, so it is not marked down for either. A check with no source to answer from comes back unanswered with the reason, and is not counted against the meeting.
Every figure is gated before it is worked out. A recording that was never split by speaker, a capture known to be incomplete, or a meeting rebuilt from live notes after the recording failed produces no figures at all and a sentence naming which of those happened. Never a zero standing in for something nobody knows.
Who spoke and for how long goes to everybody who was in the room, because everybody in the room could have counted it. The figures that read as a judgement about a person - your pace, your longest stretch, how long you leave before you speak - are shown to you and to nobody else, beside an anonymous average of everyone else, and only once at least 5 other people spoke.
There is no composite number for a person anywhere in this, no leaderboard, and no screen that lists colleagues against each other. And somebody who would rather not read figures about themselves switches their own off in one click, from the panel they appear on.
What people ask first.
Do I have to put a bot in the call?
Which platforms does the bot join?
Will auto-join record every meeting on my calendar?
Does anybody get reminded the meeting is starting?
What happens if the same meeting is analysed twice?
Can it write to a project nobody meant it to touch?
What happens to a meeting that was recorded before all this existed?
What we don't claim
- No cross-meeting search yet - you search inside a transcript, and the vault list filters by title.
- Nothing is written from a meeting Noots did not capture.
- Amounts, Grid cells and moved dates heard in a call are proposed, never posted.
- Live notes and the meeting-suggestion switches are opt-in choices an admin makes, and each is enforced on the server.
- Conversation figures need a transcript that was split by speaker. Where the capture cannot support one, it is absent with a sentence saying why, never estimated.
Stop writing up the meeting you just sat through.
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