Your booking page
A link that lets somebody outside Noots pick a time you are genuinely free.
A booking page is a link you can send to anybody. They see the times you are actually free, in their own timezone as well as yours, pick one, and it lands on your calendar. They need no Noots account, no sign-in and nothing installed.
Turn one on at Settings -> Availability -> Booking page. It is yours, not the workspace's: everybody sets up their own and nobody needs an admin to do it.
What you choose
- Title
- What the meeting is called. The visitor sees it, and so does your calendar.
- Length
- 15, 20, 30, 45, 60 or 90 minutes. Default 30.
- Gap between meetings
- 0, 5, 10, 15 or 30 minutes of breathing room either side of anything already booked. It shortens what is offered, never the meeting itself. Default 0.
- Shortest notice
- How close to now somebody may book. Default 2 hours.
- How far ahead
- How many days of times to publish. Default 21.
- Hours to publish
- The window on your own clock. Default 09:00 to 17:00.
- Most per day
- Optional. A ceiling on how many of these one day may take.
- Where
- Optional free text - a room, a phone number, a meeting link.
What decides the times it offers
The page never stores a second copy of your schedule. It asks the one engine the rest of Noots asks, and then narrows the answer:
- Your working hours for that weekday, including a part-time week.
- Time off you have had approved.
- Anything already on a connected Google, Microsoft or Zoom calendar, and anything booked in Noots.
- Then your published window, intersected with all of the above rather than added to it - so publishing hours you do not work offers nothing extra, and a day you are on leave offers nothing at all.
The visitor sees a week at a time and can step forward through however many days you published. Times are shown in their timezone and in yours, so neither of you has to do the arithmetic.
What happens when somebody books
- 1The slot is re-checked against your calendar at the moment they press it, not against the list the page drew, so two people cannot take the same time.
- 2An event is written to your calendar and pushed to your connected Google or Outlook calendar.
- 3They get a confirmation email from Noots with the time in their own zone; you get one with what they typed, and their timezone if it differs from yours.
- 4The booking is recorded in that meeting's own edit history.
The confirmation email tells the visitor to reply to you, because that is what the product actually supports today. To free the time up, delete the event from your calendar - the slot goes back on offer straight away. Nothing emails them about that, so tell them.
They are a guest with no account, and the copy Noots pushes to your provider carries only people who are in the workspace. So they get the Noots confirmation and not a calendar invitation from your provider. They are recorded on the event either way, and you will see them on it.
Switching it off
- Switch off stops the link working and keeps everything it has taken.
- New link replaces the address. The old one stops working immediately, which is what to reach for if a link has gone somewhere it should not have.
- Delete retires the page: the link stops working and it leaves your settings. It is not a purge - the meetings it already put on your calendar stay exactly where they are, and so does the record of who booked them.
An address that was switched off, deleted or replaced renders exactly the same page as an address that was never real. It cannot be used to work out whose links exist.