Scheduling a meeting
Book it, invite by person, division or project, and choose how it's captured.
Book from Meetings → Schedule, or from a Noot's Calendar tab when you're planning project work. Both write the same booking — there is one scheduling pipeline, so a meeting planned inside a project shows up in the hub and gets a bot the same way.
The form
- Title, meeting URL, starts at and length.
- Attach to a Noot (optional) — the meeting then also shows on that project's Meetings and Calendar tabs.
- Invitees, picked across three scopes.
The invitee picker
| Scope | Picks |
|---|---|
| People | Individual members. |
| Divisions | Everyone in a division. |
| Noots | A whole project — with a sub-list of that project's own teams underneath, so you can invite one team rather than all of them. |
Whatever you pick is resolved down to a de-duplicated set of active members of your organization, so no combination of picks can invite a stranger or somebody who has left. Invitees get a calendar invite and an in-app notification, and the meeting mirrors into your own calendar.
How it gets captured
Scheduled capture is a two-way choice between the Noots bot and the Extension, and Noots pre-selects the right one by looking at what you've actually used. Choosing Extension deliberately leaves the bot off — sending a bot to a call you're already capturing from your browser would put two recorders in the room. Scheduled rows then show a Bot joining or Extension badge.
The Schedule list shows meetings you booked and meetings on any Noot you can see — so a booking Autopilot made for a project is visible to the whole project team, not just to whoever set it up.